Editor Options

The formatting toolbar (also known as the Editor) at the top has a variety of formatting options.

Bold, Italic

bold, italicAllows you to format your text as bold or italic.

Select the text to be formatted and click the toolbar icon to toggle on the preferred formatting.

Insert/Remove Bulleted, Numbered List

bulleted list, numbered list iconsAllows you to insert a bulleted or numbered list.

Select the text to be formatted and click the toolbar icon to toggle on the preferred list formatting. Use the drop-down menu next to the list icon to select different number Types for the list. Bullet types are set by the theme.

Bulleted List

  • Item One
  • Item Two
  • Item Three

Numbered List

  1. Item One
  2. Item Two
  3. Item Three

Decrease, Increase Indent

decrease indent, increase indent iconsAllows you to indent a list item or a section of text to the left or right.

Select the text to be formatted and click the toolbar icon to toggle on increase or decrease indent.

  • Item One
    • Indented Item One
    • Indented Item Two
  • Item Two

Undo, Redo

undo, redo iconsAllows you to undo or redo tasks you have performed in the body field.

Click the appropriate toolbar icon to undo or redo a recent task.

Insert/Edit Link

insert/edit linkAllows you to create different types of links in your content.

Select the text or image you want to make a link and click the Insert/Edit Link icon on the toolbar to open the properties window.

NOTE: Always check the links you are including on your website - both when you are adding them for the first time, and periodically throughout the life of your site. Links frequently change or are removed as websites are modified over time, and it's a good rule of thumb to not have broken links on your website.

External

Enter the external link URL in the Link URL field; be sure to enter the entire URL, including the initial http://.

External link

Click Insert to create the link.

NOTE: External links do not open in an new tab. This allows users to be in control of their experience, and they will always have the option to use the Back-button to return to the previous page.

Internal

Enter your page path in the Link URL field.

To obtain your page path for the internal link:

  • Browse to the page to which you would like to link (NOTE: Be sure to open a new browser tab or window - if you navigate away from the page you are editing, you will lose your work.)
  • Select and copy everything AFTER the .edu, including the initial forward slash, from the URL in the address bar of your browser
  • Paste this text into the Link URL field

Internal link

Click Insert to add the link.

Email

Enter the email address in the Link URL field; choose OK when you are prompted to add the required mailto: prefix.

email link

Click Insert to create the link.

A pop-up message will appear: "The URL you entered seems to be an email address. Do you want to add the required mailto: prefix?"

Click OK.

File

Click the Browse icon next to the Link URL field.
Browse icon 

Click the first Upload button.
First upload button

Click Choose File to browse to your file and click Open.

Click the second Upload button to upload the chosen file to the web server.
Second upload button

With the file highlighted in the file browser, click the Insert file button.
insert file button

Click Insert to create the link.

NOTE: When linking to PDF, DOC or other types of files, it's a good idea to note what type of file the text is linking to, as well as the file size. This helps users know that they will be viewing a file different than a web page, as well as about how long they can expect it to take to load the file. 

File Upload Limit

On most Drupal websites, there is an individual file upload limit of 5MB. This limit ensures that we maximize the amount of server space we are limited to on the web server. We currently host and support over 400 websites on this server, and need to ensure that everyone has enough room for their site files.

If you have a PDF file that is over 5MB that you need to upload to your website, you have a couple options:

  • Use Adobe Acrobat Pro to save it as a reduced file size PDF and/or an optimized PDF.
  • Be sure the dimensions of the document are optimized for screen viewing.
  • If the file is a multi-page document, save it as multiple files for groups of pages (i.e. pages 1-10, pages 11-20, etc). Be sure each file is under the 5MB limit.

Feel free to contact us for assistance if you need help with optimizing your files. 

 

Insert/Edit Anchor

Create Anchor

  • Place the cursor where you want the anchor on the page.
  • Click the Insert/Edit Anchor button.
    anchor icon 
  • Enter a name in the Anchor Name field (do not use spaces or symbols).
    anchor name window 
  • Click Insert

Link to Anchor

  • Select the text you want to link to the anchor location created above.
  • Click the Insert/Edit Link icon.
    insert edit link icon 
  • Select the appropriate anchor from the Anchors menu (the Anchors menu will not appear until you have created at least one anchor). The Link URL field will be populated with the appropriate anchor link.
    anchor link 
  • Click Insert.

Link to Anchor from Another Page

  • Go to the page where you want to create the Link to Anchor
  • Select the text you want to link to the anchor location.
  • Click the Insert/Edit Link icon.
    insert edit link icon 
  • Type the Page Name and Anchor Name in the Link URL field (Example: /test-page-1/test-page-2#test_anchor).
  • Click Insert.

Unlink

unlink iconAllows you to remove a link from text or an image.

Select the linked text or image and click the Unlink icon on the toolbar.

Insert/Edit Image

insert edit image Allows you to insert an image on the page. Learn more about photo usage.

Edit Image Before Uploading

All edits, including cropping, should be done before inserting your image on the page. Aviary (by Adobe) is an easy-to-use, free online photo editor.

Upload/Add an Image

Position the cursor at the beginning of the text/paragraph where the image should be placed.

Click the Insert/Edit Image icon on the toolbar.

insert edit image 

Click the Browse button next to the Image URL field.

browse

Click the first Upload button.

first upload link

Click the Choose File button to browse to your image file and click Open.

Click the second Upload button to upload it to the web server.

second upload link

With the file highlighted in the file browser, click the Insert File button. The Image URL field will be populated with the appropriate image path.

insert link

Image Description

Enter brief text to summarize your image in the Image Description field.

image description field

NOTE: In order to comply with ADA laws, it is important that any images containing text or links also include Image Descriptions. This text ensures that any information displayed in the image can also be read by screen readers.

Alignment, Dimensions, Border, Vertical Space, Horizontal Space

The Alignment, Dimensions, Border, Vertical Space and Horizontal Space fields are deprecated and should NOT be used. Always resize your images to the size you want them to display on the page PRIOR to uploading them to the site.

Insert

Click the Insert button to place the image in the body field.

Align Image

To align your image, make sure the image is selected and choose Image Right Border or Image Left Border from the Styles menu 

styles menu

Be sure to align images using the Styles menu on the toolbar; DO NOT use the alignment menu within the Image Properties box, as this has been deprecated.

Resizing

When you are adding images to your web pages, it is important that you use a photo editing program (like Adobe Photoshop or Aviary) to resize the image to the dimensions you want it to display at BEFORE you upload the image to your site for placement. The image properties width and height settings should NEVER be used to resize an image on a web page.

Uploading a large image (i.e. 1200 pixels wide) and then forcing it to resize using the Image Properties settings for width and/or height to display the image smaller (i.e. 200 pixels wide) causes two main issues:

  • The image quality will suffer, causing a blurry, pixelated or distorted looking image.
  • The page load time will be affected; since the image has not actually been resized, the web page still has to load the larger image.

Superscript, Subscript

superscript, subscriptAllows you to format your text slightly above or below the standard text line.

Select the text to be formatted and click the toolbar icon to toggle on the preferred formatting.

Textsuperscript

Textsubscript

Block Quote

blockquoteAllows you to indent a section of text on the page, as well as to format it with larger text.

Select the text to be formatted and click the Block Quote icon on the toolbar.

This text has been formatted with Block Quote.

Insert Horizontal Line

horizontal lineAllows you to insert a horizontal line on the page.

Position the cursor where the horizontal line should be placed and click the Insert Horizontal Line icon on the toolbar.

This is an example of a horizontal line:


Styles

stylesAllows you to position images, aligned to the right or left.

Select the image to be aligned and choose the desired option from the Styles drop-down on the toolbar.

Format

text formatAllows you to select different type formatting for titles, subtitles and text. Heading 3 defines the most important heading. Heading 6 defines the least important heading.

Typically we recommend that you use Heading 3 for paragraph titles, Heading 4 for paragraph subtitles and Paragraph for body text.

Select the text to be formatted and choose the desired option from the Format drop-down on the toolbar.

Heading 3

Heading 4

Paragraph

Remove Formatting

Remove formatting iconAllows you to remove text formatting that you have added, using the Editor options, in the Body section. Select the text that you would like to remove the formatting from, and click the Remove formatting icon on the editing toolbar.

Insert/Edit Table

insert tableAllows you to insert a table on the page.

Inserting a Table

Position your cursor where the table should be placed on the page.

Click the Insert/Edit Table icon on the toolbar.

insert table 

Enter the Columns and Rows for your table.

Cell Padding, Cell Spacing, Alignment, Border, Width and Height are all formatted by the theme styles, so these fields can be left as their defaults.

Click Insert to create a blank table on the page.

Insert table

An empty table will be inserted into the body field.

Empty table

Adding Content to a Table

Position your cursor in each cell to enter content into each table cell. Cursor keys can be used to move between cells within a table.

Formatting Cell Headers

To create column or row headers for the table, enter the text into these cells and select the cells with the cursor.

table with columns

Click the Table Row Properties icon in the toolbar. (You may also perform this action using the Table Cell Properties icon.)

table cell properties icon

Select Header from the Row Type (or Cell Type) drop-down and click Update.

table header properties

Table Properties

You also have additional Table Properties options. Select the cells you want to modify in your table and use the additional table formatting icons in the toolbar as desired.

table row properties Format Table Row Properties

table cell properties icon Format Table Cell Properties

insert row before Insert Row Before

insert row after Insert Row After

delete row Delete Row

insert column before Insert Column Before

insert column after Insert Column After

delete column Delete Column

split merged table cells Split Merged Table Cells

merge table cells Merge Table Cells

Video Filter

video filterAllows you to embed video on your page.

Position cursor where video should be positioned on the page. Click the Video Filter icon on the toolbar to open the Insert Video properties window.

Enter link in Video URL field. Expand the Instructions section for information on formatting video links based on source (YouTube, Vimeo, ASU Streaming Server, etc).

video url field

Set player Width and Height in appropriate fields if desired. Entering Width only will cause Height to default to correct dimension. If entering both Width and Height, be sure to use proportional dimensions.

width field, height field

Set Align left, right or center if desired. The player will default to align left if Align menu is set to None.

align drop-down

Check Autoplay box if you would like video to play when the page loads. It is recommended to leave autoplay disabled, to allow users to control video playback.

autoplay setting

Click the Insert button to insert the formatted video link into the body field.

Click Save to see the video displayed on the page.

Paste as Plain Text

paste as plain textAllows you to strip any formatting from the source prior to pasting into the body field.

Copy the text from the source (Word file, Excel file, other web page, etc) and click on the Paste as Plain Text icon to toggle the feature on. Paste the text into the body field using standard keyboard shortcuts: CTRL-V (PC) or CMMD-V (MAC). Format text as desired using the Editor Options.

NOTE: Always use this option when pasting content into the body field; stripping source formatting prior to putting it into the web page prevents display and validation errors.

The most common issues arise from pasting content directly from Microsoft Word into a web page. Word is a document and word processing application that uses different formatting than a website, which uses HTML to format text and images. When content is pasted from Word directly into a website, sometimes the formatting cannot properly be converted to HTML. Here is a sample of the display errors that may occur from pasting content directly into the body field:

Normal 0 false MsoNormalTable error text

The Paste as Plain Text tool allows you to strip any external formatting from your content before pasting it into the body field of the website. While this does require you to format your text using the website formatting toolbar, it ensures that your text and images will be properly displayed on your website.

Find, Replace

find and replaceAllows you to Find or Find/Replace a word or phrase throughout the text in the body field.

Find

To search for a word or phrase in the body field, click the Find icon on the toolbar. The Find tab displays by default.

Find What

Enter the word or phrase in the Find What field.

Direction

Select the Direction for the search, up or down.

Match Case

Check the Match Case option if the search should include case.

find window

Find Next

Click the Find Next button to start the search.

Find/Replace

To find and replace a word or phrase in the body field, click the Find/Replace icon on the toolbar. The Replace tab displays by default.

Find What

Enter the word or phrase in the Find What field.

Replace with

Enter the new word or phrase in the Replace with field.

Direction

Select the Direction for the search, up or down.

Match Case

Check the Match Case option if the search should include case.

replace window

Find Next, Replace, Replace All

Click the Find Next button to start the search, the Replace button to replace the selected instance of the word or phrase, or Replace All to replace all instances of the word or phrase in the body field.